PROCUREMENT REQUIREMENTS: - Rev N 12/01/16

The following clauses specify the Turbonetics Purchase Order Quality Requirements. Additional or supplemental quality requirements may be specified in the body of the purchase order. The clauses do not supersede the terms and conditions of the purchase order. All required documentation must be in the English language.  For proof of conformity and traceability purposes, a legible and reproducible copy of all pertinent documentation listed must be retained by the supplier for review for a minimum of 5 years from date of last shipment.  ALL manufactured goods produced for Turbonetics Purchase Orders shall be free of burrs, sharp edges, and FOD (foreign object debris, see Procurement Requirement 16.0 for details), and this rule shall apply regardless of which Procurement Requirements below are listed on the Purchase Order.

In response to Turbonetics-initiated corrective action requests, the supplier shall advise Turbonetics of root cause determination, corrective action taken to prevent recurrence of reported problems and/or discrepancies, and effectivity dates of the planned corrective action(s), using the CAR form Turbonetics will send for such purpose. The supplier shall maintain a corrective action system that determines the effectiveness of such corrective actions, and that prevents shipment of nonconforming articles without prior approval from Turbonetics.  Failure to return a corrective action request on or before the due date assigned by Turbonetics may result, at the discretion of Turbonetics, in supplier suspension and/or delayed payment of outstanding invoices until such time as a corrective action response is submitted to Turbonetics and approved by the Turbonetics Quality Department.

1.0     SUPPLIER QUALITY ASSURANCE

Supplier shall provide and maintain an inspection system acceptable to Turbonetics. The system must provide for sufficient inspection, records and controls to assure compliance to contract and purchase order requirements. The system shall provide for identification and control of nonconforming material, corrective actions, control and calibration of gages and test equipment traceable to National Institute of Standards and Technology (NIST), and procedures/instructions that are clear, concise and adequate for the purchase order requirements. Compliance with the provisions of this clause in no way relieves the seller of the responsibility to furnish acceptable supplies or service. The Supplier’s system shall be subject to audit by Turbonetics representatives. If noted in the quality clauses of the purchase order, the applicable quality system(s) or program(s) shall be imposed in addition to the Standard Inspection System requirement contained in this paragraph (as a minimum):

A. MIL-Q-9858A
B. MIL-I-45208A
C. AS9000/AS9100
D. QS9000 or ISO/TS 16949
E. ANSI/NCSL-Z540
F. ISO 9001:2000/ISO9001:2008
G. G.M.P.
H. Other

2.0     SUPPLIER DEVIATION REQUEST

For any deviation from the purchase order specification, drawings or other technical requirements/instructions, the supplier is requested to submit to Turbonetics a Supplier Deviation Request (SDR) using Turbonetics form QF-249, and in accordance with QWI-109 for evaluation and disposition. Dispositions of these deviation requests must be approved by Turbonetics MRB and may be subjected to Turbonetics customer approval. The supplier cannot ship the discrepant material until receiving written approval. A copy of the approved SDR must accompany each affected shipment. If a copy of the SDR, signed by representatives of the Engineering and QA departments and numbered by Turbonetics is not included with the parts shipment, the SDR will be considered null and void and will not be considered during QA inspection.  This rule shall apply even if the supplier sends a copy of the SDR by other means (fax, email, etc.) if the SDR is not received simultaneously with the affected parts shipment.  This form (Supplier Deviation Request QF-249) and Work Instruction (QWI-109) must be downloaded and completed prior to submission for deviation request, per QWI-109.

3.0     SOURCE INSPECTION AND RIGHT TO SURVEILLANCE

A. Source Surveillance - Turbonetics reserves the right to conduct surveillance of suppliers systems, procedures, facility, products, quality records, and subcontractors.

B. Source Inspection - All items covered by this purchase order requires source inspection at the supplier’s facility by a Turbonetics representative prior to shipment. As a minimum, or as specified elsewhere in procurement documentation, source inspection is required for final, witness of acceptance testing and all qualification testing as applicable to the requirements of this purchase order. Supplier shall provide no less than 72 hours advance notice to Turbonetics buyer to permit schedule of source inspection.

4.0     SUPPLIER’S INSPECTION DATA

A legible, reproducible copy of the supplier’s record of actual dimensional measurements and the nature and number of observations regarding product acceptance must accompany each shipment. This record must be on Turbonetics form QF-284 (Supplier Inspection Data Record) and completed in accordance with QWI-106 (Completion of QF-284, Supplier Inspection Data Record).  The record must be traceable to the lot of components, sub-assemblies or assemblies shipped.  Any parts measured for this requirement must be segregated from the rest of the shipment and identified as such.  Every dimension, note, and specification on the drawing must be represented on this inspection data record for it to be accepted.  Any supplier that sends in a report missing recorded measurements for ANY dimensions or callouts, regardless of whether or not they are deemed to be “critical”, has not met this Procurement Requirement.

5.0      FIRST ARTICLE INSPECTION

Compliance to purchase order requirements shall be determined to applicable drawings, specifications and/or procurement instructions of a quantity specified in the purchase order. First article part sample(s) and an actual dimensional measurements report shall be submitted to Turbonetics for inspection and approval prior to production. Supplier may elect to produce production hardware at supplier’s risk prior to Turbonetics approval of first article sample(s). Turbonetics inspection shall be at the supplier’s facility if clause 3.0B is indicated on the purchase order. Form used for documentation shall be at the supplier’s discretion, provided that it complies with this requirement.  Every dimension, note, and specification on the drawing must be represented on this inspection data record for it to be accepted.  Any supplier that sends in a report missing recorded measurements for ANY dimensions or callouts, regardless of whether or not they are deemed to be “critical”, has not met this Procurement Requirement.

6.0     TEST REPORTS, CERTIFICATIONS AND STATEMENTS OF CONFORMITY

Documentation for this purchase order must include all items designated by the subparagraphs below listed on the face of the purchase order under QA requirements. The required documentation must accompany each shipment and be legible and reproducible. All required documentation must be in the English language.  All required documentation must include the Turbonetics purchase order, quantity, part number, applicable specifications or procurement instruction (with revision). Lot number and/or serial number(s) required where applicable.

A. CERTIFICATION OF CONFORMANCE -A certification of conformance (CoC) certifying that the item(s) supplied meet ALL applicable drawing(s) and specification requirements according to the Purchase Order. This document is required for each shipment. Each document must include the following three (3) requirements: 1) typed or printed name. 2)  Signature of the person. 3) The title of the person authorized to act as the Quality Assurance agent.  A stamp may be used as long ALL three (3) elements are included in such stamp.   The stamp must be traceable back directly to the person authorized to use it.  For the purposes of this Procurement Requirement, “signature” is defined as a handwritten depiction of the first and last name of the individual signing the document.  An “electronic signature” is only acceptable if it consists of a scanned image of the handwritten signature described in the previous sentence.  A typed or printed name is not a permissible substitute for a signature.  A stamp may be used as an acceptable substitute for a signature if the stamp contains elements that both identify the stamp as belonging to Quality Assurance personnel (for example, the letters “QA” on the stamp) as well as a unique identifier that ties the stamp back to a specific individual (for example, a number or set of initials on the stamp).  If the Turbonetics Purchase Order is requesting Procurement Requirement 6.0B and/or 7.0, the certification of conformance MUST contain the heat lot number from the material certification, and be accompanied by said material certification, so that traceability to the original material manufacturer can be maintained.  The material certification must be from the ORIGINAL material manufacturer where the raw material was melted/poured/etc.

B. CHEMICAL TEST REPORTS - Shall show the results of quantitative analysis of the composition of materials furnished by the Supplier.   This evidence must fully comply with the applicable drawing(s) and/or specification(s), including revision as specified on the Purchase Order. The document must be an original copy of the material certification from the mill/foundry/other business entity where the material was originally produced.   This document must have 1) typed or printed name. 2)  Signature of the person. 3) The title of the person authorized to act as the Quality Assurance agent.  A stamp may be used as long ALL three (3) elements are included in such stamp.   The stamp must be traceable back directly to the person authorized to use it.  For the purposes of this Procurement Requirement, “signature” is defined as a handwritten depiction of the first and last name of the individual signing the document.  An “electronic signature” is only acceptable if it consists of a scanned image of the handwritten signature described in the previous sentence.  A stamp may be used as an acceptable substitute for a signature if the stamp contains elements that both identify the stamp as belonging to Quality Assurance personnel (for example, the letters “QA” on the stamp) as well as a unique identifier that ties the stamp back to a specific individual (for example, a number or set of initials on the stamp).  A typed or printed name is not a permissible substitute for a signature.

C. PHYSICAL TEST REPORTS - Shall show the results of physical test(s) required by the applicable specification(s) as specified on the Purchase Order and applicable design drawing.  This data is for specimens prepared, processed and tested at the producing mill, in accordance with the material specification. This document must have 1) typed or printed name. 2)  Signature of the person. 3) The title of the person authorized to act as the Quality Assurance agent.  A stamp may be used as long ALL three (3) elements are included in such stamp.   The stamp must be traceable back directly to the person authorized to use it. For the purposes of this Procurement Requirement, “signature” is defined as a handwritten depiction of the first and last name of the individual signing the document.  An “electronic signature” is only acceptable if it consists of a scanned image of the handwritten signature described in the previous sentence.  A typed or printed name is not a permissible substitute for a signature.  A stamp may be used as an acceptable substitute for a signature if the stamp contains elements that both identify the stamp as belonging to Quality Assurance personnel (for example, the letters “QA” on the stamp) as well as a unique identifier that ties the stamp back to a specific individual (for example, a number or set of initials on the stamp).

D. MATERIAL FURNISHED BY TURBONETICS - Any material and/or parts furnished to supplier by Turbonetics shall be noted on the Certification of Conformance with the following statement: “The following materials noted herein were furnished by Turbonetics”.

E. FUNCTIONAL AND NON-FUNCTIONAL TESTS – Certificate attesting that test reports which ensure conformance to the drawing and/or specification requirements are on file and available for review. When Turbonetics source inspection is imposed (3.0 B), test reports shall be presented with the product for review in addition to the Certification. This requirement shall be included on the certification of conformance

F. HEAT TREAT - Certification attesting that all thermal treatment was performed to listed specifications in calibrated and certified equipment and processes. The certification shall list process parameters and results, as applicable.

G. SPECIAL PROCESS CERTIFICATIONS - Certification that the listed special process(es) conform to requirements. The certification shall list the test results and process parameters, as applicable.

H. NONDESTRUCTIVE TESTS - (NDT) X-Ray - A report on each test is required, which specifies the type of test, the controlling specification/standard, the laboratory control number, the acceptance criteria utilized and the test results. Technician(s) to be certified personnel (if applicable) and items to be processed in accordance with applicable drawings, specifications, procurements instructions and standards. . This document must have 1) typed or printed name. 2)  Signature of the person. 3) The title of the person authorized to act as the Quality Assurance agent.  A stamp may be used as long ALL three (3) elements are included in such stamp.   The stamp must be traceable back directly to the person authorized to use it. For the purposes of this Procurement Requirement, “signature” is defined as a handwritten depiction of the first and last name of the individual signing the document.  An “electronic signature” is only acceptable if it consists of a scanned image of the handwritten signature described in the previous sentence.  A typed or printed name is not a permissible substitute for a signature.  A stamp may be used as an acceptable substitute for a signature if the stamp contains elements that both identify the stamp as belonging to Quality Assurance personnel (for example, the letters “QA” on the stamp) as well as a unique identifier that ties the stamp back to a specific individual (for example, a number or set of initials on the stamp).The report must include signature and title of the authorized agent for the agency performing the test or verification. Initial technique(s) (processing parameters) shall be submitted for approval with the first part inspected.

I. VISUAL EXAMINATION (FOUNDRIES) - Foundries that produce goods for Turbonetics through the following processes including; Sand Castings, Investment Castings, Die Castings, Billet (Ingot) Castings or Ceramic mold castings are to perform 100% surface visual examination to assure material is free from Casting process anomalies that will affect Fit, Form, Function or Poor appearance (to final product requirements). This includes but not limited to Porosity, Slag, Cracks, Mold shifts, Voids, Poor Surface Finish (exceeding print requirements) and Poor Workmanship.  Castings [Raw or Machined] must free of all cleaning media.  This will include deep recesses, pockets, holes and threads.

7.0     TRACEABILITY:

Traceability must be maintained from receipt of raw material through finished product. Records and material must be identified by lot number, material type, specification (including revision), batch number or heat number as applicable to provide a complete history traceable to records of acceptance (ref. Turbonetics Procurement Requirement 6.0A). Supplier shall serialize parts and/or materials at the Supplier’s facility. No two (2) items of the same part number (on this or any other Turbonetics purchase order) are to be assigned the same serial number. Supplier shall maintain serialization and/or other identification on Turbonetics finished parts and/or material. Applicable serial number(s) may be provided by Turbonetics for the supplier to utilize.

8.0     INSPECTION EQUIPMENT

INSPECTION GAGES FURNISHED BY TURBONETICS – Inspection gages/devices to be supplied by Turbonetics, as detailed in body of this purchase order. Items supplied under this clause require periodic calibration by Turbonetics in accordance with the cycle set forth elsewhere in this order and/or in compliance with the certification sticker affixed to each gage/device or its container.

9.0     AGE CONTROL SHELF LIFE MATERIALS

A. Supplier shall identify each item, package or container (as applicable) of shelf life material with the manufacturing date, cure date, expiration date and special handling and storage requirements as applicable. In addition, the normal identification requirements of name, part or code number, specification number, revision level, type, size, and quantity must be included. This identification shall also be recorded on legible and reproducible certifications and shipping documents. The certification must include the signature and title of the supplier’s authorized Quality Assurance agent.

B. Supplier shall furnish a legible and reproducible certification with each shipment of items incorporating a shelf material that does not require age control after installation (I.e., adhesive, seals etc.). Certifications shall state that the shelf life materials were properly controlled prior to use and within the shelf life period when incorporated. This requirement shall be included on the certification of conformance.

10.0     MANUFACTURING PLANNING

Prior to any fabrication, the supplier will provide, for Turbonetics approval, the planned manufacturing process, testing, and inspection procedures to be used in the fulfillment of this purchase order. These procedures will include, as applicable, drawings of special tooling that may be used for dimensional acceptance and plans for performing tests on raw, semi finished, and/or finished materials. These procedures must document all operations that will be performed in conjunction with the fulfillment of this contract. Supplier must resubmit a request for approval if modification to original fabrication is altered.

11.0     SUPPLIER QUALIFICATION

Upon Turbonetics acceptance of first article inspection or first piece(s) inspection (as required), supplier is restricted to use only those suppliers of materials, components and service (i.e., sublet machining, molding, forming, etc.) that participated in the initial contract qualification. Supplier’s quality program shall maintain a listing of these suppliers, corresponding to the product or service they provide, including the associated drawing or specification by which the material or service is controlled. At time of purchase, the supplier’s quality program shall assure that only those suppliers who are qualified and contained in the listing are used for the follow-on purchase.

12.0 SAFETY DATA SHEET

A reproducible copy or original of the Safety Data Sheet (SDS) for item(s) ordered must accompany shipment.

13.0     GOVERNMENT PRIORITY

This order is in support of a United States Military Contract issued with a Defense Priorities and Allocations

System (DPAS) rating (e.g., DO-A1) for national defense. You are required to give priority to this work in accordance with FARS 52.211-15 and 15 CFR 700. Questions about the Defense Priorities and Allocations System (DPAS) or requests for any DPAS training materials should be directed to the Office of Strategic and Economic Security, Room 3876, U. S. Department of Commerce, Washington, D.C. 20230, Ref. DPAS.

14.0     PREFERENCE FOR DOMESTIC SPECIALTY METALS

DFARS 252.225.7003, DFARS 252.225-7008 and DFARS 252.225-7009 apply. If materials are not a U.S. melt source they must meet qualifying countries requirements per DFARS 225.872.1

15.0     ITAR/EAR COMPLIANCE

The technical data herein provided may be subject to export control under the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).  Such data should not be disclosed, exported or transferred in any manner to any foreign person or any foreign country without prior written approval of the Office of Defense Trade Controls, US Department of State, or the Bureau of Industry and Security, U.S. Department of Commerce.  Supplier will not export or transfer information, technical data, or materials provided by Turbonetics, whether directly or indirectly, to any person or entity outside of the United

States of America, even if such disclosure or transfer is otherwise permitted under this Purchase Order, without first complying strictly and fully with all export controls (including, but not limited to, the International Traffic in Arms Regulations, and the Export Administration Regulations, which regulates such information, technical data, or materials) by the United States Government, and/or any country or organization of nations within whose jurisdiction Supplier operates or does business, as applicable. 

16.0     FOREIGN OBJECT DEBRIS (FOD)

The seller shall certify that the product is free of FOD.  FOD includes but is not limited to machining chips, attached or detached flashing, slag and burrs, casting or tumbling media, process or abundant chemical residue, corrosion, or any material not specified by the drawing or purchase order.  Corrosion preventive coatings are not considered FOD.

17.0     PRESERVATION OF PRODUCT

Prior to shipment, all products (including hardware and documentation), shall be packaged and protected to maintain their integrity against damage and corrosion during shipping, handling, and storage.  Production lots shall be identified and segregated, if required by the purchase order.

18.0     CLEANLINESS

Product shall be “visibly clean”. An item is visibly clean when it’s free of general debris, specifically from previous operations such as; machined chips, bead blast sand, grind dust, paint, polishing compound, etc. Packaging used shall maintain cleanliness during shipment and storage. The use of corrosion inhibitors is permitted only if specified on the design drawing or Purchase Order.

19.0     COPQ (COST OF POOR QUALITY)

(i) If Turbonetics determines that the defective part is non-conforming to the applicable engineering drawings or specifications and must be returned to Seller, Seller will provide to Buyer; (i) a return material authorization number; (ii) Seller will be responsible to pay for all freight charges to and from the Buyer’s facility. (iii) in addition a $182.00 charge per NCMR event for administration fees will be imposed. The total amount to be credited on the next invoice cycle.

(ii) If Buyer finds it impractical to return defective parts, or Seller is unable to repair or replace the defective parts within the time allotted herein, Buyer may perform the necessary repair at its own facility and/or at a local approved supplier. Prior to the repair, Buyer will inform the original supplier of the cost of the rework. The total amount [Administration FEE + rework fee] to be credited on the next invoice cycle by a formal credit memo